Assignment Services for Staff
Download the Guide to Assignment Services for Academic Staff to find out how we can help you with the submission and return of marked assignments.
Recommended hand-in times
Please note that your Assignment Service will have preferred days and times for hand-in by Faculty and Level in order to ease congestion.
At The Murray Library:
Hand-in day for Masters assignments is Monday, 1st year UGs Tuesday, 2nd year UGs Wednesday and final year UGs is Thursday.
- Full-time students should hand in before 4pm.
- Part-time students should hand in before 6pm.
At St Peter's Library:
- Full-time students taking Faculty of Business and Law modules should hand in before 2pm (Level 1 on Monday and Tuesday, Level 2 on Wednesday and Thursday and Level 3 on Friday, Postgraduate Full time on Wednesday).
- Full-time students taking Faculty of Art , Design and Media modules should hand in before 3pm (Level 1 on Tuesday, Level 2 on Wednesday and Level 3 on Thursday, Postgraduate on Monday).
- Full-time students taking Faculty of Applied Sciences modules should hand in before 4pm (Level 1 on Monday, Level 2 on Wednesday and Level 3 on Thursday, Postgraduate on Monday).
- Full-time students taking Faculty of Education and Society modules should hand in before 4pm.
- Part-time students should hand in before 6pm.
Arranging for assignments to be submitted
It is very important that you give us advance notice of the submission date and details of the module, eg the module code and number of students participating. This enables us to prepare to receive the work and to plan workload. If you alter the submission date, for example to allow students an extension of the submission deadline, it is very helpful if you could inform us of the change.
Assignment Services have preferred days for hand-in by Faculty and Level in order to ease congestion so these dedicated hand-in times are recommended.
To let us know your module submission details please use these forms:
- City Campus - Please use the Murray Notice of Assignment Submission Form.
- Sir Tom Cowie Campus at St Peter's - Please use the St Peter's Notice of Assignment Submission Form.
It would be helpful if you could encourage your students to have everything collated and a cover sheet completed before handing-in work.
Students can hand-in in advance of the submission deadline. Late hand-ins will be stamped with the late hand-in date.
Collecting assignments to mark
Once your assignments have been processed by assignment services we will let you know they are ready to collect for marking. You can either call in person to collect the work or arrange with Facilities Porters to accompany you and transfer the work to your office on Campus. We may ask for a signature on collection.
The University standard for making marked assignments available to students is four working weeks from the date of hand-in (the four week period is extended by the duration of vacation periods).
Returning Marked Work for Collection
We offer a reliable and convenient method of returning marked assignments to students. Most marked assignments are returned to students through Assignment Services: the remaining assignments are returned to students directly by academic staff.
Module Leaders designate the library for the return of marked work and inform the students accordingly. In most cases, this will be the same library that received the assignments for marking. Module Leaders typically call in person to return marked work or arrange with Facilities Porters to accompany them and transfer the work from their office on Campus. It is very helpful if all the marked work is returned to the library in one delivery and for all parts of a student's work to be securely attached.
We either mark off a list of student names or keep a copy of the cover sheet for our records in case of a later query. This administrative process is usually completed within one working day, or two working days at busy times. Please allow us time to complete this process before informing students that the work is ready to collect.
Some marked assignments may be retained by Faculties for the purpose of external moderation. It is very helpful for Module Leaders to provide us with a list of students affected so as to be able to advise the students correctly.
Students are informed that marked assignments are ready to collect through our Assignments Ready to Collect blogs (City Campus/St. Peter's Campus). Please note that students must collect marked work in person and have valid photographic ID (e.g. a campus card); it is also advisable for students to bring their assignment cover sheet receipt.
In accordance with the University standard, marked assignments for return to students via the Murray Library and St. Peter's Library are retained and made available for collection for a minimum of four weeks.
Removal of uncollected assignments
In accordance with the University standard, marked assignments for return to students via the Murray Library and St. Peter's Library are retained and made available for collection for a minimum of four weeks. Please ensure that students are aware that they must collect marked work within this time and that assignments may be destroyed following this period.
Uncollected marked assignments must be removed from Assignment Services in order to free up shelf space. This process of regular housekeeping is essential to the continuing efficiency of the service. Uncollected marked assignments that are not required by Module Leaders are disposed of using a reputable contractor who provides a secure and environmentally sound disposal service.